We are looking to add board members to our 2023 Board of Directors. The following are all of the board positions and their respective role descriptions:

Board President 

• Recruit board members
• Implement policy as set by board
• Point of contact with other leagues, district administration and the township
• Schedule and lead board meetings
• Assign tasks to board members and follow up to make sure tasks are completely satisfactory
• Provide overall leadership
• In conjunction with division directors, and commissioners, decide disciplinary actions for misbehavior of players, coaches and parents
• Ensure that league follows Little League policies and procedures
• Maintain League information on the LLI website, including insurance, annual charter, number of teams and board information

Vice President - OPEN

• Assist the president in the above duties as needed
• Take over if president is not available

Secretary

• Keep official record of board meetings
• distribute official board meeting minutes after meetings

Treasurer

• Maintain financial records
• Develop systems of checks and balances to safeguard League funds
• Financial report to board
• File required tax returns
• Manage banking relationship
• Manage debit cards and spending on debit cards
• Pay bills

Player Agent/All Star Coordinator - OPEN

• Overall responsible for placing players on teams
• Work with commissioners to set player draft guidelines
• Set up player pool for teams that are short players to draw from to avoid forfeits
• Recommend policy to Board for parent coach/friend special requests
• Coordinate All-Star process, including required paperwork and method/process of selection of players to All-Star Team

Baseball Commissioner

• Works with Board to set policies and procedures for baseball
• Works through division directors - person in charge of all things baseball
• Assist division directors with coach recruitment and selection
• Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
• Sets guidelines for player draft to teams with Player Agent
• Sets practice schedule before and during regular season
• Recommend to Board policy regarding travel team use of fields for practice and games
• Responsible for any behavior issues that may come up that the division manager needs help with
• Responsible for coaches training

Softball Commissioner - OPEN

• Works with Board to set policies and procedures for softball
• Works through division directors - person in charge of all things softball
• Assist division directors with coach recruitment and selection
• Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
• Sets guidelines for player draft to teams with Player Agent
• Sets practice schedule before and during regular season
• Recommend to Board policy regarding travel team use of fields for practice and games
• Responsible for any behavior issues that may come up that the division manager needs help with
• Responsible for coaches training

Division Directors - SOME OPEN
Tee Ball | Coach Pitch | Minor BB & SB | Little Major BB & SB | Major BB & SB | Intermediate BB | Junior BB

• Ideally there is a division director for all of the above divisions
• Coordinate with commissioner
• Responsible for coach recruitment and selection
• Responsible to handle any behavior issues
• Responsible for communication between coaches and Board
• Reviews and approves practice and game schedules

Safety Director

• Learn LLI safety policies and procedures and makes sure League is in compliance
• Understands the LLI Child Safety Program and ensures League compliance
• Update safety and first aid manual each year and distributes to coaches
• File updated safety manual with LLI
• Complete fields review and update on LLI website
• Work with Background Check Coordinator to make sure all volunteers are screened as required by LLI
• Attend practices and games and monitor for compliance with safety plan
• Order first aid supplies, restock first aid kits, work with equipment manager to make sure team has first aid kit
• Work with Equipment Manager to make sure bats, balls and other equipment meet LLI safety policies

Background Check Coordinator

• Understands LLI background screening requirements and ensure that all required volunteers are screened

Volunteer Coordinator

• Match volunteers with tasks
• Develop list of volunteer tasks and communicate opportunities to parents

Registration

• Set registration rates with board approval
• Promotion of registration - Peachjar, schools, website, social media and other forms as necessary
• Coordinate in-person registration and recruit volunteers to staff
• Manage all Forms; download from LLI, update existing forms, including Medical Release Form, Volunteer Application Form, School Enrollment Form, Concussion Protocol, etc
• Learn and manage online registration software; set up new season, answer parent questions, manage and give scholarships as needed
• Understand league boundaries and eligibility to play with Alamo LL - manage waivers if needed
• Run registration reports
• Allocate players to teams in software
• Manage wait list and cut off dates

Social Media & Website Coordinator

• Manage and update website to provide access to league information
• Manage social media and disseminate information to parents, friends and families

Equipment Manager

• Distribute all equipment bags to each team in the league
• At the end of the season, collect each equipment bag
• At the end of the season, coordinate volunteers to choose a date to inventory the equipment bags and equipment room
• Place orders for any equipment needed by Alamo Little League before, during and after the season
• Supply coaches with any additional equipment as requested throughout season

Schedules - OPEN

• Draft schedules and send out for review
• After review, distribute schedules to coaches
• Maintain a master schedule and amend as needed - keep track of open fields available for makeup games and practices
• Coordinate Opening Day Schedule with picture coordinator

Concessions - OPEN

• Develop annual concession plan
• Set prices
• Select vendors and arrange for credit and delivery of products
• Select items to be sold
• Understand and communicate Health Department and Little League standards for the concession stand
• Clean, stock and get concession stand ready for annual Health Department Inspection
• Coordinate with Hope Stanley from the Health Department to get water system approved; open annual report, ongoing water testing for bacteria and nitrates as required
• Recruit, train and schedule volunteers and paid workers
• Set up credit/debit card payment system and cash register
• Work with treasurer to set up checks and balances to prevent theft
• Direct and organize preparation of food and drink
• Clean concession stand and restrooms after games
• Play National Anthem at 6:00pm

Umpire In Charge

• Recruit and train umpires
• Schedule umpires to games
• Obtain rulebooks/downloads of rulebooks and distribute to coaches and umpires
• Gain a good understanding of baseball and softball rules
• Ongoing review and training of umpires during games
• Protect umpires from abuse
• Educate players, coaches and parents on behavior expectations
• Enforce League standards of behavior by players, coaches and parents

Uniforms

• Obtain uniform quotes and make recommendations to Board
• Coordinate with teams on desired hats, visors and colors
• Order uniform shirts and hats, monitor vendor completion and distribute to teams
• Coordinate with Sponsor Coordinator on sponsor names on uniform shirts
  

Pictures

• Recommend photographer to Board
• Coordinate picture schedule with opening day person and scheduler
• Communicate and coordinate with coaches, parents and photographer
• Coordinate with sponsor coordinator on team pictures for sponsor plaques - order from photographer
• Distribute pictures to teams/parents

Opening Day Coordinator

• Plan festivities and make the day fun and special
• Work with concessions about grilling outside
• Decorations, Parade, Home Depot craft kits, first pitch, etc
• Food drive with Christian Neighbors/Alamo Foundation or other fundraiser

Sponsor Coordinator

• Recommend sponsorship levels to Board
• Develop sponsorship materials to hand out to potential sponsors
• Point of contact for sponsorship inquiries
• Ask for money
• work with uniform coordinator to assign uniform sponsors to teams

Maintenance - OPEN

• Maintain buildings and lawn equipment for the season
• Maintain fields, including prep for games
• Mowing throughout the season
• Manage Prep Day activities and direct jobs as needed