Website Manager

Alamo Little League

Content

We are looking to add board members to our 2023 Board of Directors. The following are all of the board positions and their respective role descriptions:

Board President - OPEN
  • Recruit board members
  • Implement policy as set by board
  • Point of contact with other leagues, district administration and the township
  • Schedule and lead board meetings
  • Assign tasks to board members and follow up to make sure tasks are completely satisfactory
  • Provide overall leadership
  • In conjunction with division directors, and commissioners, decide disciplinary actions for misbehavior of players, coaches and parents
  • Ensure that league follows Little League policies and procedures
  • Maintain League information on the LLI website, including insurance, annual charter, number of teams and board information

Vice President
  • Assist the president in the above duties as needed
  • Take over if president is not available

Secretary
  • Keep official record of board meetings
  • distribute official board meeting minutes after meetings

Treasurer - OPEN
  • Maintain financial records
  • Develop systems of checks and balances to safeguard League funds
  • Financial report to board
  • File required tax returns
  • Manage banking relationship
  • Manage debit cards and spending on debit cards
  • Pay bills

Player Agent/All Star Coordinator
  • Overall responsible for placing players on teams
  • Work with commissioners to set player draft guidelines
  • Set up player pool for teams that are short players to draw from to avoid forfiets
  • Recommend policy to Board for parent coach/friend special requests
  • Coordinate All-Star process, including required paperwork and method/process of selection of players to All-Star Team

Baseball Commissioner
  • Works with Board to set policies and procedures for baseball
  • Works through division directors - person in charge of all things baseball
  • Assist division directors with coach recruitment and selection
  • Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
  • Sets guidelines for player draft to teams with Player Agent
  • Sets practice schedule before and during regular season
  • Recommend to Board policy regarding travel team use of fields for practice and games
  • Responsible for any behavior issues that may come up that the division manager needs help with
  • Responsible for coaches training

Softball Commissioner
  • Works with Board to set policies and procedures for softball
  • Works through division directors - person in charge of all things softball
  • Assist division directors with coach recruitment and selection
  • Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
  • Sets guidelines for player draft to teams with Player Agent
  • Sets practice schedule before and during regular season
  • Recommend to Board policy regarding travel team use of fields for practice and games
  • Responsible for any behavior issues that may come up that the division manager needs help with
  • Responsible for coaches training

Division Directors - SOME OPEN
Tee Ball | Coach Pitch | Minor BB & SB | Little Major BB & SB | Major BB & SB | Intermediate BB | Junior BB
  • Ideally there is a division director for all of the above divisions
  • Coordinate with commissioner
  • Responsible for coach recruitment and selection
  • Responsible to handle any behavior issues
  • Responsible for communication between coaches and Board
  • Reviews and approves practice and game schedules

Safety Director - OPEN
  • Learn LLI safety policies and procedures and makes sure League is in compliance
  • Understands the LLI Child Safety Program and ensures League compliance
  • Update safety and first aid manual each year and distributes to coaches
  • File updated safety manual with LLI
  • Complete fields review and update on LLI website
  • Work with Background Check Coordinator to make sure all volunteers are screened as required by LLI
  • Attend practices and games and monitor for compliance with safety plan
  • Order first aid supplies, restock first aid kits, work with equipment manager to make sure team has first aid kit
  • Work with Equipment Manager to make sure bats, balls and other equipment meet LLI safety policies

Background Check Coordinator
  • Understands LLI background screening requirements and ensure that all required volunteers are screened

Volunteer Coordinator
  • Match volunteers with tasks
  • Develop list of volunteer tasks and communicate opportunities to parents

Registration - OPEN
  • Set registration rates with board approval
  • Promotion of registration - Peachjar, schools, website, social media and other forms as necessary
  • Coordinate in-person registration and recruit volunteers to staff
  • Manage all Forms; download from LLI, update existing forms, including Medical Release Form, Volunteer Application Form, School Enrollment Form, Concussion Protocol, etc
  • Learn and manage online registration software; set up new season, answer parent questions, manage and give scholarships as needed
  • Understand league boundaries and eligibility to play with Alamo LL - manage waivers if needed
  • Run registration reports
  • Allocate players to teams in software
  • Manage wait list and cut off dates

Social Media & Website Coordinator
  • Manage and update website to provide access to league information
  • Manage social media and disseminate information to parents, friends and families

Equipment Manager
  • Distribute all equipment bags to each team in the league
  • At the end of the season, collect each equipment bag
  • At the end of the season, coordinate volunteers to choose a date to inventory the equipment bags and equipment room
  • Place orders for any equipment needed by Alamo Little League before, during and after the season
  • Supply coaches with any additional equipment as requested throughout season

Schedules - OPEN
  • Draft schedules and send out for review
  • After review, distribute schedules to coaches
  • Maintain a master schedule and amend as needed - keep track of open fields available for makeup games and practices
  • Coordinate Opening Day Schedule with picture coordinator

Concessions

  • Develop annual concession plan
  • Set prices
  • Select vendors and arrange for credit and delivery of products
  • Select items to be sold
  • Understand and communicate Health Department and Little League standards for the concession stand
  • Clean, stock and get concession stand ready for annual Health Department Inspection
  • Coordinate with Hope Stanley from the Health Department to get water system approved; open annual report, ongoing water testing for bacteria and nitrates as required
  • Recruit, train and schedule volunteers and paid workers
  • Set up credit/debit card payment system and cash register
  • Work with treasurer to set up checks and balances to prevent theft
  • Direct and organize preparation of food and drink
  • Clean concession stand and restrooms after games
  • Play National Anthem at 6:00pm

Umpire In Charge
  • Recruit and train umpires
  • Schedule umpires to games
  • Obtain rulebooks/downloads of rulebooks and distribute to coaches and umpires
  • Gain a good understanding of baseball and softball rules
  • Ongoing review and training of umpires during games
  • Protect umpires from abuse
  • Educate players, coaches and parents on behavior expectations
  • Enforce League standards of behavior by players, coaches and parents

Uniforms
  • Obtain uniform quotes and make recommendations to Board
  • Coordinate with teams on desired hats, visors and colors
  • Order uniform shirts and hats, monitor vendor completion and distribute to teams
  • Coordinate with Sponsor Coordinator on sponsor names on uniform shirts

Pictures
  • Recommend photographer to Board
  • Coordinate picture schedule with opening day person and scheduler
  • Communicate and coordinate with coaches, parents and photographer
  • Coordinate with sponsor coordinator on team pictures for sponsor plaques - order from photographer
  • Distribute pictures to teams/parents

Opening Day Coordinator
  • Plan festivities and make the day fun and special
  • Work with concessions about grilling outside
  • Decorations, Parade, Home Depot craft kits, first pitch, etc
  • Food drive with Christian Neighbors/Alamo Foundation or other fundraiser

Sponsor Coordinator
  • Recommend sponsorship levels to Board
  • Develop sponsorship materials to hand out to potential sponsors
  • Point of contact for sponsorship inquiries
  • Ask for money
  • work with uniform coordinator to assign uniform sponsors to teams

Maintenance - OPEN
  • Maintain buildings and lawn equipment for the season
  • Maintain fields, including prep for games
  • Mowing throughout the season
  • Manage Prep Day activities and direct jobs as needed